Explain. The multiple choice questions in this quiz will ask you about the basics of records management. But if you wish to take copies of Library records (which are non-record materials), you must get special permission from the Library. Dont worry, email archiving is an efficient way to store older messages, and you will find that it has a very powerful search engine, so you should be able to find your archived emails easily if and when you need them. Well determine if they are Federal records and whether you must keep them. If you are a system owner and you have questions about managing the records in your system, contact the Records Management office for help. That means we are each responsible for documenting our Library work and saving it for an appropriate amount of time as an official record of how the Library serves Congress and the public. 3101 3107 (2011), Unlawful Removal, Destruction of Records, 44 U.S.C. Must Have and Should Have requirements also help agencies prioritize procurement of these ERM tools according to their needs and financial priorities. Files containing paper records may be stored in a central location, or at someones individual workstation. Ensuring a departing employee complies with policies and procedures regarding preservation, transfer, and deleting of records. To archive this Policy, approval must be granted, in writing, by the HHS CIO. No extra copies may remain at the Library once the record copy has been destroyed. 2. Ensuring a departing contractors record materials, including email records, have been reviewed prior to the contractors departure. Collect, organize, and categorize records to facilitate their preservation, retrieval, use, and disposition. Quiz & Worksheet Goals. Define which copy of records will be declared as the agency's record copy and manage these in accordance with 36 CFR Part 1222. LMS/SCORM - Download the LMS/SCORM file for use in your agency's learning management system. Reviewing disposition schedules for official records for legal sufficiency and provides instructions for implementing litigation holds required to comply with legal requirements. Serving as the primary contacts responsible for overseeing the OpDivs records management program and ensure the OpDiv has up-to-date records management guidelines. It is documenting your direct role in the the business of the Library. Who must implement the AF Records Management Program for their organizations IAW AFI 33-322? accurate and actionable information enhances decision making, thereby enabling timely support of the warfighter. 2023 Records Management. If an existing authority does not cover the content, a new schedule must be developed. Library collections. English, science, history, and more. OpDivs and StaffDivs must implement a records maintenance program so that complete records are filed or otherwise identified and preserved; records can be readily found when needed; and permanent and temporary records are physically segregated from each other; or for electronic records, are segregated. department of health and human services (HHS) - Quizlet Do not dispose of them until you receive instructions from OGC that the litigation hold has been lifted. No additional standards are required to implement this policy. When you retire or move on from the Library, you cant take any records with you, and there are restrictions on which non-record materials you can take. You'll find questions that challenge your understanding of file record maintenance, contingency. OpDivs and StaffDivs will conduct a formal evaluation on two of their records management programs annually. NARA determines the disposition of all government records, based on what kind of information the records contain. The purpose of this Policy is to establish the principles, responsibilities, and requirements for managing HHS records. The following template is associated with the Policy: The following is a general clause that an agency can modify to fit the planned type of service and specific agency records management needs. The agency also remains responsible under the laws and regulations cited above for ensuring that applicable records management laws and regulations are complied with through the life and termination of the contract. Quiz, Records Management Process in Organizations, Records Management Process in Organizations Unsolicited external correspondence. Formal evaluations are intended to provide agencies with information they may use to measure compliance and target resources within areas requiring improvement. These designations help vendors determine what functions their tools must perform, as opposed to those that are ideal. If so, the email message is a record and you must keep it in your Outlook mailbox. Select next to continue

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